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Physical Document Archiving Solution

Physical Document Archiving Solution

Archival storage is generally a requirement for most organizations where documents and records are produced and need to be stored for a period of time, either for legal reasons or based on company retention schedules. Archived documents are generally low activity documents that do not see a high retrieval, delivery and re-file cycle.

Evaluation Grid provides contract warehousing with flexibility, "no frills" attached at a competitive price! Because we realize every customer has unique requirements. Our business is structured so we can handle your needs no matter how diverse, unique, or challenging.

We provides customers with the peace of mind of knowing their historical information is secure and accessible without taking up valuable office space. We provides customers with the ease of pickup and delivery service whenever needed.

Once we receives a box for archive storage, the contents of the box are indexed and barcoded at the box, file, or document-level and then stored in a dedicated, secure environment until the return requested and authorized by the customer. A charge-out system is used which tracks each file folder or box checked in and out of the records warehouse. Circulation Tracking utilizes barcode that are generated for boxes, jackets, folders, offices, shelves, locations and the employees authorized to check–out records. We simply scan the employee’s barcode along with the records being removed or returned. This provides an effective means of tracking records with minimal effort on your part or the end users making requests.