Organizations often have a lot of paperwork and important documents that they need to keep track of. Trying to store all these documents on-site in a warehouse can be quite expensive, not to mention the effort and time required to manage them all by yourself.
This is where outsourcing a document warehousing service can be a real lifesaver. Instead of dealing with the headache of storing and organizing your documents, you can rely on a specialized service to do it for you.
Evaluation Grid has proudly served the industry for more than 17 years, establishing a solid track record in the field of document management. Our team brings a wealth of experience to the table, ensuring that your valuable documents are handled with the utmost care and protection.
We take the stress out of document organization, storage, and retrieval, allowing you to focus on your core priorities, whether it's managing your business, serving your clients, or handling personal affairs. We have equipped our facilities with advanced security measures to protect your documents from damage, theft, or loss. Our expert team categorizes and labels your documents meticulously for easy retrieval, ensuring you can access them easily when needed. To suit your unique requirements, we customize our services, whether it's long-term storage, short-term access, or a combination of both.
In addition to our traditional physical document storage services, we offer a convenient digital document storage solution. This means we take your paper documents, convert them into digital format through scanning, and securely store them in our electronic database. With this, your documents can be easily accessed whenever you need them, all from the comfort of your computer or device. Our digital document storage service ensures that your important information is readily available and well-organized, making your life simpler and more efficient.
Security is a top priority for us, and our digital document storage services employ strong encryption and ensure the confidentiality of your data. With multiple layers of protection, including data backup and redundancy measures, you can trust that your documents are protected and accessible whenever needed.
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The document storage process begins with the crucial step of document collection. This involves gathering all relevant papers, records, or files that need to be stored for future reference. It's essential to ensure that no important document is left behind during this phase.
Once collected, documents are sorted and organized systematically. This process involves categorizing files based on their type, date, or other relevant criteria. Proper arrangement ensures easy access and retrieval when needed, saving time and effort.
Classifying files is the next step in the document storage process. This involves grouping documents into distinct categories or folders. Clear classifications make it simpler to locate specific files within the storage system, promoting efficiency and orderliness.
Indexing involves creating a detailed list or database of documents, making it easy to search for them later. Labels and barcodes are affixed to documents or containers to provide quick identification and tracking.
Over time, documents may need to be removed temporarily or accessed for various reasons. After use, it's crucial to re-file them correctly within their designated places. This maintains the organization of the storage system. Documents are often placed in sturdy boxes for added protection.
When documents are no longer required for daily operations but must be retained for legal or archival purposes, they are securely stored in a designated storage facility. These facilities are designed to preserve documents in optimal conditions, protecting them from damage or deterioration. Regular access to these documents is typically limited to authorized personnel.
TIME ISN'T THE MAIN THING